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Weathering the tariff turbulence: How AI and collaboration can lift SEA SMEs

As global tariffs reshape supply chains, Southeast Asia’s SMEs face an uneven burden and a unique opportunity.

This article explores how Vietnam, Thailand, and Indonesia are navigating the storm, why regional collaboration matters, and what founders must know to thrive in a volatile landscape. It is a call for strategy, resilience, and shared purpose in a time of global uncertainty.

Tariffs and the uneven burden on SMEs

In today’s global climate, tariffs are doing more than reshaping trade routes. They are creating ripple effects that hit small and medium enterprises across Southeast Asia the hardest.

While large corporations can retool supply chains or lobby governments, SMEs- the backbone of Southeast Asia’s economies- face disruptions with thinner margins, fewer resources, and limited negotiating power.

As a founder based in Singapore and deeply connected to the region, I believe this moment demands more than a reaction. It calls for collaboration and smart, forward-looking solutions that help SMEs not only survive but emerge stronger.

China’s factory flight: A blessing or bypass?

The “China +1” strategy has triggered a wave of manufacturing relocations to Vietnam, Thailand, and Indonesia. While this creates enormous opportunity, it also brings risk. Without genuine local partnerships, these moves may become little more than tariff workarounds, attracting international scrutiny and undermining the promise of long-term value creation.

For Southeast Asia, this is the time to show the world that the region is not just a low-cost backup plan. It is a centre of talent, innovation, and accountability. China, too, has a responsibility. Wherever its factories go, it must engage as a true partner, investing in local ecosystems and working alongside communities to build high-quality, future-ready industries.

Singapore, with its technological leadership, can play a pivotal role by setting transparency standards and raising the bar for best practices. Meanwhile, Indonesia should leverage its demographic strength, investing in education to empower its workforce and unlock opportunity across society.

Across the region, supply chains must move upward, driven by ethical use of technology and artificial intelligence that respects privacy while boosting productivity.

Navigating the storm: Vietnam, Thailand, and Indonesia

Vietnam, often hailed as the poster child of China +1, is now confronting its vulnerabilities. Nearly 30 per cent of its exports go to the United States, leaving it highly exposed. A six per cent stock market drop in a single day revealed just how deeply global volatility can cut.

Also Read: Are Asian economies in a position to benefit from the age of Trump’s tariffs?

Thailand’s outlook is more nuanced. Although it was initially forecast to grow around 2.9 per cent in 2025, new tariff pressures risk pulling growth closer to two per cent, exposing underlying structural challenges. Indonesia, supported by a large domestic market, remains relatively insulated but still faces the potential erosion of its trade surplus if global uncertainty persists.

Figure 1: Tariff Rates and GDP Forecasts (2025) Comparing US tariff impacts on Vietnam, Thailand, and Indonesia alongside adjusted GDP forecasts. Thailand’s GDP is shown at two per cent, reflecting the moderated estimate from official and downside scenarios. (Sources: Bangkok Post, Krungsri Research, Channel News Asia, VietnamPlus)

What founders must know: Turning volatility into advantage

For founders navigating this volatile environment, success hinges on a mix of vigilance, adaptability, and relationship-building. Staying informed on tariff changes, trade deals, and regulatory shifts is no longer optional- it’s a survival skill. Compliance can no longer be treated as an afterthought; it needs to be embedded into sourcing strategies, logistics planning, and even product design.

Diversifying export markets is also essential. Relying too heavily on a single destination market leaves companies exposed to sudden shocks, while regional and emerging markets can offer critical buffers. Equally important are relationships. Strong ties with local trade bodies, chambers of commerce, and regulators provide founders with early insights and smoother navigation through potential disruptions.

Beyond these fundamentals, the true competitive edge increasingly lies in using data-driven decision support. This means not just tracking numbers, but harnessing technologies like artificial intelligence in meaningful, practical ways to anticipate shifts across policy, supply chains, and customer needs.

Figure 2: Export Exposure by Major Market Share of total exports going to the US, China, and EU for Vietnam, Thailand, and Indonesia. These export profiles highlight Vietnam’s heavy US dependence, Thailand’s balanced trade, and Indonesia’s stronger reliance on China. All of which shape their varying vulnerability to tariffs. (Sources: El País, MacroMicro, Trading Economics, China Daily Asia)

A regional call for collaboration, not competition

The intensifying trade tensions between the US and China are accelerating the shift of manufacturing out of China, and Southeast Asia stands at a pivotal moment. Yet Vietnam, Thailand, and Indonesia cannot afford to become mere way stations or passive hosts.

Also Read: Navigating tariffs and uncertainty: Why software, data, and AI startups are Asia’s path forward

Without genuine collaboration between incoming manufacturers and local production ecosystems, the region risks missing the deeper benefits of this shift-not to mention inviting scrutiny over whether these moves are simply attempts to bypass tariffs.

Singapore can help lead the region by advancing transparency, accountability, and innovation, ensuring Southeast Asia emerges as a trusted, resilient manufacturing hub. The role of AI is no longer just a future idea. It is becoming a practical tool for collaboration, from improving supply chain efficiency to supporting smarter policymaking and strengthening regional networks.

Indonesia, with its vast and youthful population, has the chance to strengthen its workforce through education and training, ensuring all communities can participate in this transformation.

For SMEs, this is not the time to retreat or work in silos. This is the time to engage, share insights, and build resilience together. For those curious about how data-driven insights and ethical AI can quietly fit into this picture, thoughtful exchanges often unlock unexpected opportunities. When founders and SMEs come together, they move not just their companies forward but entire industries and communities as well

We’ve weathered complexity before. Now, the next chapter calls for bold strategy and unshakable resilience. If you’re an SME or founder driven by data and purpose, we’d love to hear from you. Let’s connect-because some of the best breakthroughs begin with a single conversation.

Editor’s note: e27 aims to foster thought leadership by publishing views from the community. Share your opinion by submitting an article, video, podcast, or infographic.

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How business lending culture lost its way

When we first stepped into the world of alternative lending, it felt like we were entering a space brimming with purpose and potential. Lending was in high demand. The returns looked strong.

And more importantly, the mission felt clear: we would help SMEs grow by giving them access to the capital they needed. If the banks said no, we’d step in — faster, more flexible, more human.

We believed we could build a business that helped other businesses thrive. But the deeper we went, the more uncomfortable truths began to surface. Truths that challenged our assumptions and ultimately forced us to confront a hard question: were we really helping?

And once we saw the cracks, we couldn’t unsee them.

Loans aren’t fuelling growth anymore

One of the first truths that hit us was this: most SMEs aren’t borrowing to grow. They’re borrowing to survive.

More than 90 per cent of the businesses we met weren’t looking for capital to expand their team, enter a new market, or invest in product development. They were borrowing to pay rent. To meet payroll. To cover overdue invoices. In some cases, they were borrowing to repay other loans.

The intent wasn’t growth. It was delay. It was survival.

But business loans were never meant to be life support. They were meant to unlock opportunity. When used correctly, they should catalyse momentum — not postpone collapse.

What we were seeing, instead, was debt being used as a crutch. Not because founders didn’t care, but because they didn’t know what else to do. And the system — lenders, brokers, sometimes even advisors — kept offering another loan as the answer.

Revenue is not rescue

If we had a dollar for every time we heard the word “scale,” we might not need to lend at all. Growth, especially revenue growth, has become the universal North Star for businesses. But scaling without sustainability is dangerous.

We’ve seen companies making US$5 million a year with negative margins. We’ve seen founders push for aggressive growth while their cost structures were leaking cash at every level. Fixed costs outpacing revenue. Staff headcount increasing without productivity gains. And the solution? Borrow more to fuel the next stage.

Also Read: Can Bitcoin rescue US debt? Senator Lummis says yes

But if your core business model is broken — if your margins are thin, your pricing is weak, and your operations are bloated — borrowing doesn’t fix that. It just accelerates the fallout.

Scaling a problem doesn’t solve it. It multiplies it.

How debt became too casual

Another major shift we noticed was how normalised debt had become.

We encountered founders who treated loans like lines of credit — not as strategic capital, but as a rolling buffer. Borrowing from one lender to pay off another. Stacking loans like building blocks, with little consideration for the long-term implications.

What used to be a financial decision had become a cash flow habit.

The conversation had changed. It was no longer about “Should we borrow?” It was “Who else can lend us more this month?”

But this approach doesn’t build resilience. It builds fragility. Businesses may appear to function — until the repayments pile up, interest costs mount, and options run dry.

That’s when everything falls apart. And by then, it’s often too late to course-correct.

The collapse has begun

This isn’t just theory or fear-mongering. We’re already seeing the consequences in the numbers.

According to The Business Times, compulsory wind-ups in Singapore surged over 50 per cent in early 2024 compared to the same period the year before. That’s not a small spike — that’s a trend.

These aren’t companies making graceful exits. These are businesses that ran out of money, out of credit, and out of time. These are the final chapters of the “borrow-to-survive” playbook.

And what’s most painful is that many of these businesses didn’t fail because of a lack of effort or even demand. They failed because they didn’t have the tools — or the knowledge — to manage their finances properly.

Why we had to pivot

We didn’t get into lending to hurt businesses. But slowly, we began to realise that we were participating in a system that, knowingly or unknowingly, rewarded short-term thinking. We were becoming part of the problem.

And that sat uncomfortably with us even though the money was great, I’m not going to lie.

When you realise that SMEs account for over 70 per cent of jobs in Singapore, it’s clear that this is not just a business issue — it’s a societal one. If SMEs don’t survive, neither do the jobs, nor the families that depend on them.

Also Read: Adapting to automation: Embracing no-code platforms for job security

So we made the hardest decision of all: to step back from lending and redirect our entire business toward something we believed was even more impactful — business financial literacy.

Not as a charity. Not as a nice-to-have. But as the core of everything we do. Because what became painfully clear was this: no amount of capital can save a business that doesn’t know how to manage it.

What SME owners need to understand

After reviewing hundreds of financial statements, and sitting down with countless founders, we discovered a pattern. Most business owners are not lazy or reckless — they’re simply overwhelmed. And what they often lack is not drive, but clarity.

If we could teach just 3 principles to every SME owner, they would be:

  • Know your numbers

Your income statement isn’t just for the accountant. It’s your business’s health report. Learn to read it. Know your gross margin. Understand where your profit (or loss) is coming from. It’s not enough to see revenue growing — you need to know if it’s actually making you money.

  • Plan your cash flow

Profit is not cash. You can have strong sales and still run out of money if your expenses hit before your payments come in. A simple 12-week cash flow forecast can prevent countless sleepless nights.

  • Watch for red flags early

Late payments to suppliers. Increased borrowing frequency. Growing interest costs. These aren’t minor glitches — they’re flashing warning lights. Don’t ignore them.

A better way forward

Let us be clear — we’re not against lending. Lending can be an incredible enabler. But only when it’s used strategically, and supported by a solid financial foundation.

We need a new culture. One that treats debt with respect, not recklessness. We need founders to shift their obsession from top-line growth to bottom-line sustainability. We need lenders to start investing in education, not just extending credit.

And we need to build a community that celebrates responsible growth — not just rapid one. Because if the only plan is to borrow “just one more time” — the next time may be the end.

Editor’s note: e27 aims to foster thought leadership by publishing views from the community. Share your opinion by submitting an article, video, podcast, or infographic.

Join us on InstagramFacebookX, and LinkedIn to stay connected.

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Your AI product may fall, and how you can save it

Everyone is talking AI. Everyone is building AI.

The fact is, we are now living in an AI-ready and AI-fuelled world. Some businesses are just starting to dip their toes into AI, while others are already using it to drive innovation and shape strategy.

But here’s a shocking truth: Over 85 per cent of AI projects fail.

And as business leaders, what could you do to avoid the 85 per cent?

AI projects crash and burn

AI isn’t the magic bullet it’s sometimes made out to be. A report from Gartner highlights that a staggering 85 per cent of AI projects fail to meet expectations, leaving companies with little to show for their efforts – and sometimes, a lot less in the bank.

New research from data management platform Qlik reveals that 11 per cent of UK businesses have more than 50 AI projects stuck in the planning stage. Meanwhile, 20 per cent have had up to 50 projects progress beyond the planning phase, only to be halted or cancelled due to various setbacks.

“AI has the potential to impact nearly every industry and department, but it’s not universally applicable,” says James Fisher, Chief Strategy Officer at Qlik.

The key factors? 

Poor data quality, inadequate data availability, and a lack of understanding about AI’s requirements are at the core of many failures. AI models, without access to clean, relevant, and accurate data, simply cannot perform. According to a 2023 McKinsey report, 70 per cent of AI projects fail because of issues with data quality and integration.

Data, however, is not the only case.

Define your mistakes and own up to it

The data kryptonite

The recent public debacle involving law firm Levidow, Levidow & Oberman serves as a cautionary tale. The firm used ChatGPT to generate legal opinions, which contained fake quotes and citations. The results were disastrous: the firm faced legal fines and a PR nightmare. The firm and its lawyers “abandoned their responsibilities when they submitted non-existent judicial opinions, then continued to stand by the fake opinions after judicial orders called their existence into question,” a judge said in a June ruling, which also levied a US$5,000 fine.

If there’s one thing I learned from my time integrating generative AI chatbots like ChatGPT, Gemini, or Claude, even the free and the upgraded, premium, newest version, one problem always stuck with me – their data is never up to date. AI models can only work with the information they are trained on, and if that data isn’t accurate or current, the results will be unreliable.

“AI applications are only as good as the data they are trained on,” says Troy Demmer, co-founder of Gecko Robotics. “Trustworthy AI requires trustworthy data inputs.”

Also Read: How AI helped me build a seven-figure side hustle while healing

Worldwide data creation is projected to grow to more than 180 zettabytes by the end of 2025. With so much data available, possessing quality data starts with having a complete picture of the information generated by your organisation. These issues also highlight the need for meticulous data management and strategic planning, including the integration of cloud-based models and large language models (LLMs).

Rising cost, insufficient funding

Generative AI tools might appear cheap and accessible at first. But when companies move from pilot projects to full-scale deployments, the costs quickly spiral out of control. Gartner estimates that a retrieval-augmented generation (RAG) AI document search project can cost up to US$1 million to deploy, with recurring costs of up to US$11,000 per user annually. In more specialised fields like medical or financial AI models, costs can exceed US$20 million.

Not to mention, 42 per cent of companies face setbacks due to inadequate funding or resource allocation.

AI isn’t cheap, and pilot projects that produce no value can be money pits. You want to integrate feature A in your AI bots, while still maintaining feature B, and oh, let’s add in feature C. And that will be, say, another US$30,000 to US$300,000 more.

And we don’t even know if it will work that well.

Chasing shiny and unrealistic expectations

Thanks to the crazy hype, every business leaders are now seeing AI as a magic bullet. If it’s not “AI-powered” or ‘using AI”, they don’t want it.

Expectations often exceed what AI can deliver, leading to frustration when the technology fails to meet the hype. As Ajgaonkar, CTO of product innovation at Insight, points out, some leaders expect AI to magically predict things like pricing without considering the complex data preparation and training required.

The key to machine learning success is constant tuning. “In AI engineering, teams often expect too much too soon,” explains Shreya Shankar, a machine learning engineer at Viaduct. “They don’t build the infrastructure needed to continually test and improve the system.”

Business leaders often expect AI to effortlessly analyse historical data, pull relevant insights, and apply them to new customer requests, such as predicting purchasing behaviour based on past transactions. Instead of doing the necessary groundwork – cleaning data, testing, and retraining models to ensure accurate results – they’re eager to jump straight to the end goal, bypassing the critical steps that drive success.

This, in turn, leads to unrealistic expectations.

The real key to machine learning success is something that is mostly missing from generative AI: the constant tuning of the model. It’s all the work that happens before and after the prompt, in other words, that delivers success.

Siloed teams, failed collaboration: The blind leading the blind

No one really noticed this,

But the common cause of AI failure isn’t really about the technology, sometimes, it’s about the people.

This starts with the people at the top – and their view on AI.

Also Read: How AI helped me build a seven-figure side hustle while healing

Business leaders frequently misinterpret the problems AI is supposed to solve. Many executives also have inflated expectations, fuelled by the hype around AI from sales pitches and flashy demos. They underestimate the time, resources, and careful planning needed for AI to succeed. Often, models are delivered at only 50 per cent of their potential due to shifting priorities and unrealistic timelines.”

Deloitte found that 40 per cent of companies struggle because their technical and business teams aren’t aligned. Even if the AI model works technically, if these teams don’t work together, the project often fails to deliver tangible value to the business. Additionally, many engineers and data scientists are drawn to the latest technological trends, even when simpler solutions would suffice.

Teams may spend time on cutting-edge technologies that don’t necessarily address the core issue.

Check the boxes: The five phases of AI readiness

No matter the size of your business, don’t panic.

If you’re feeling uncertain about your AI product (still), there’s a simple way to check your progress.

Just run through the five phases of AI readiness. If you’ve ticked all the boxes, you’re on the right path.

Awareness: The knowledge bases

At this stage, your goal is to build awareness of AI and how it can be applied to your industry. Educate leadership through workshops and seminars, research AI use cases for your organisation, and identify where AI can solve real business problems. Research shows that 60 per cent of organisations are still in this phase, with no formal AI initiatives in place.

  • A manufacturing company exploring AI might find that predictive maintenance could reduce downtime by 20-30 per cent, saving millions annually. But first, they need to understand the basics of how AI works.

Exploration: Start small

In this phase, businesses experiment with small-scale, low-risk AI projects to demonstrate its potential. These pilot projects are often low-cost and involve small teams (e.g., one data scientist and one engineer). Gartner reports that 25 per cent of companies in this phase see measurable returns within six months of starting AI pilots.

A focused, straightforward pilot helps secure stakeholder buy-in, provides early insights to refine your strategy, and sets the stage for more complex AI applications in the future.

Operationalisation: Building scalable infrastructure

Once you’ve moved beyond pilots, it’s time to build the infrastructure needed for scalable AI adoption. This includes setting up governance structures, ensuring data privacy, and deploying AI in real-world use cases.

Establish an AI Center of Excellence (CoE), create scalable data platforms like data lakes, and develop policies for compliance. McKinsey reports that companies in this phase see a 20 per cent improvement in operational efficiency.

  •  Use AI-powered routing to escalate critical cases, such as VIP churn risks or sensitive issues, while allowing AI to handle routine queries. By setting clear business rules, AI can make accurate distinctions between scenarios and smoothly hand off more complex cases to human agents, ensuring the right support at the right time. Liberty London uses AI to direct customer service inquiries based on agent skillset and customer intent, streamlining the process. This approach resulted in a 73 per cent reduction in first reply time and a nine per cent boost in customer satisfaction.

Also Read: 5 reasons why impact investing is becoming mainstream investing

Proficient: Making AI a part of everything

AI becomes part of everyday operations. Businesses establish systems to monitor the performance and fairness of AI models while training employees to use AI tools effectively. AI solutions are scaled across departments, and employees are trained to integrate AI into their daily roles.

The crucial element of AI readiness here is human involvement. By analysing both AI-resolved and human-assisted issues, you can gain a comprehensive view of performance. Track key metrics, such as automated resolution rates, human escalation frequency, and customer satisfaction, to refine and improve the process.

Leader: An “AI-first” culture

The final phase is where businesses fully integrate AI into their core strategy, operations, and innovation. Companies at this level use cutting-edge techniques like generative AI and autonomous systems to drive competitive advantage. They foster an AI-first culture through continuous employee up-skilling.

Only 10 per cent of organisations are at this stage, but they account for 70 per cent of all economic gains from AI.

Be part of the 15 per cent, not the 85 per cent

This isn’t a one-size-fits-all solution for every business leader, nor is it the ultimate guide to creating a perfect AI model or product for your company.

But there is one thing you, as a business leader, can learn from.

Success doesn’t hinge on avoiding failure—it’s about learning from it and adapting.

If your business is struggling with AI, the problem may not lie with the technology itself, but with how it’s integrated into your organisation. Take a step back, and check the boxes. The key to AI success starts with a solid foundation: ensuring alignment between your teams, setting realistic expectations, and creating the right infrastructure to support growth.

Editor’s note: e27 aims to foster thought leadership by publishing views from the community. Share your opinion by submitting an article, video, podcast, or infographic.

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Smarter than they think? The growing AI skills gap among SMEs

Small and mid-sized enterprises (SMEs) in Singapore and across the globe are quickly adopting artificial intelligence (AI) into their operations, yet a significant capability gap persists, with 95 per cent of SME decision-makers admitting they need more training to effectively leverage the technology.

This paradox comes despite 72 per cent of these leaders considering themselves AI experts.

Also Read: SMEs struggle to turn data into decisions, says OpenMinds CEO Jan Wong

The findings stem from a global TeamViewer survey, which polled 1,400 business leaders, including 427 from SMEs. The research, conducted in October 2024, highlights a critical challenge for the rapidly evolving digital economies, particularly in Southeast Asia, where SME agility is a key growth driver.

The AI paradox: High adoption, low maturity

While AI is firmly established on the SME agenda, its integration often lacks depth. A notable 86 per cent of SME leaders are comfortable with employees outside of IT using AI tools.

However, this widespread comfort does not always translate into frequent usage. Only every third SME respondent uses AI daily, and just 16 per cent report weekly use.

Despite less frequent use, SMEs surprisingly perceive themselves as more AI-mature than larger enterprises. Thirty-five per cent of SME decision-makers describe their AI usage as “very mature,” compared to only 22 per cent of larger organisations. This disparity between perception and actual proficiency underscores the urgent need for targeted training and support.

The stakes: Automation gaps and business optimism

The consequences of inaction weigh heavily on SMEs. For 28 per cent of SME decision-makers, the biggest fear is increased operational costs due to missed opportunities for automation. This concern diverges from the broader business community, where falling behind competitors (cited by 26 per cent) was the primary worry.

Despite these challenges, optimism about AI’s potential remains high. Seventy-two per cent of SME leaders expect AI to drive the most significant productivity surge of the century, with 76 per cent seeing it as essential for overall business performance. Furthermore, 70 per cent believe AI can help expand job opportunities for parents and caregivers.

Overcoming hurdles: Skills, security, and infrastructure

The report identifies several persistent barriers slowing down AI maturity for SMEs:

Insufficient AI training: More than a third of leaders (38 per cent) cite this as the main obstacle.

Security concerns: A significant 74 per cent are worried about data management risks. Moreover, 65 per cent state they only use AI tools within tightly controlled security frameworks.

Lack of confidence in risk management: A telling 77 per cent admit they would not bet a week’s salary on their organisation’s ability to effectively manage risks like unauthorised AI tool usage.

Infrastructure readiness: Nearly half of SME decision-makers (47 per cent) report not having the necessary systems in place to scale AI as quickly as they would like.

Southeast Asia’s unique challenge and investment outlook

For Southeast Asian SMEs, the diverse digital maturity across countries and sectors presents a unique challenge, necessitating tailored AI strategies. The region’s economic growth is heavily propelled by the agility and innovation of its SME sector, making timely and effective AI adoption crucial for national digital economies.

Also Read: A new insights attitude for SMEs in the era of the ‘insights engine’

Despite the current hurdles, momentum for AI investment is building. Three in four (75 per cent) SME leaders plan to increase their AI investment in the next 12 months, with the same proportion expecting this rise within the next six to twelve months. This signals a clear intent to move from experimental adoption towards more advanced implementation.

Bridging the gap: TeamViewer’s solution

Companies like TeamViewer are stepping in to help SMEs bridge this capability gap. TeamViewer CoPilot, a digital assistant integrated into remote support sessions, helps IT agents stay focused, move faster, and make better decisions. This practical solution aims to improve IT efficiency, reduce downtime, and raise service quality without adding complexity or requiring additional resources.

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The future of startups: Where AI handles work and humans handle meaning

If there’s one thing 2025 reminded me of, it’s that automation isn’t about replacing people — it’s about reclaiming presence.

For almost five months, I ran the Speakers Society Accelerator manually. That might sound strange coming from someone who built her entire ecosystem around AI and automation. But this programme was different.

Unlike my previous ventures, which focused on marketing, business systems, and technology, this one revolved around speaking. And speaking means people. Human emotion, interaction, connection. I couldn’t rely on data alone; I needed to feel how the audience moved, thought, and responded.

So I did something very un-automated. I launched with a minimal viable system — enough structure to run smoothly, but intentionally manual, so I could observe the process in real-time.

The turning point

After months of repeating onboarding flows, follow-ups, and communication loops, I started noticing patterns. The same actions. The same touchpoints. The same responses.

And that’s when it clicked: If I’m doing the same thing more than twice, it’s time to automate it. That decision reshaped the second half of my year.

Building the funnel that runs itself

I revisited my roots in systems design — mapping how information, workflows, and human decisions flow together. That’s when I realised the real power lies in creating a centralised ecosystem where every interaction informs the next move. For me, that ecosystem came to life through Unify, the marketing automation platform I built under People’s Inc. 360, which now acts as the quiet engine behind it all.

AI didn’t just make things faster. It made things clearer.

It allowed me to see which actions actually mattered and where human touch truly made a difference.

Also Read: AI isn’t just automation – it’s a mirror of how we should learn

Surprisingly, one of my biggest learnings was this: Not every message needs to come from me.

There’s a difference between communication and connection. Some updates only need to be delivered — others need to resonate. Automation handles the first; I handle the second.

Here’s how the system evolved:

  • Entry point: Every lead starts from a single opt-in page — whether through our automated webinar, challenge signup, or social funnel. The moment someone signs up, unify tags and segments them by intent and engagement.
  • Warm-up sequence: A five-email automation sequence kicks in. It blends storytelling (to build trust) with clear CTAs — either to join a masterclass, book a clarity call, or download a speaker guide.
  • Conversion layer: If they engage (open/click), Unify automatically triggers the next phase — pushing them toward a personalised CTA. For non-responders, they enter a “soft nurture” path that re-engages after seven days through reminders or social proof snippets.
  • Post-conversion flow: Once they sign up for the Speakers Society Accelerator, automation takes over: onboarding emails, WhatsApp follow-ups, and a Telegram welcome message. Each step mirrors a real conversation but runs entirely on autopilot.
  • Community retargeting: Every 30 days, inactive leads receive a “reconnect” flow — highlighting new events, case studies, or free trainings to bring them back into the ecosystem.

The outcome? By the time someone books a call or joins a programme, they’ve already gone through 10+ meaningful touchpoints — without me typing a single message. That’s how the funnel doesn’t just sell — it builds trust at scale.

Reclaiming creativity and connection

As the systems began running smoothly, I found myself with something I hadn’t had in a while — time.

Time to focus on creativity, storytelling, and community. Time to think deeply about the future of engagement, not just the mechanics of it. With less administrative drag, I could finally pour energy into what matters most: Building genuine relationships and creating transformative experiences.

That clarity has now influenced how I approach my other ventures. With the right insights, we’re designing engagement loops that encourage programme completion, because most people don’t fail due to bad curriculum; they simply stop before finishing. Automation helps ensure they don’t fall through the cracks.

Also Read: How AI and automation are shaping the future of work

The bigger picture

This shift goes beyond one business or funnel. Across the ecosystem, we’re seeing founders embrace AI not just for efficiency, but for humanity. The irony is beautiful — the more we automate, the more room we create to connect.

In my world, AI and automation are no longer about doing more — they’re about doing better. They help me spend time where it truly counts: With people, not processes.

My takeaway for 2025

If you make all the money in the world but have no time to enjoy it, you’ve built a trap — not a business. Automate so you can live.

Because freedom of time, wealth, and happiness isn’t about how much you build, but how well you systemise the things that don’t need your soul.

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